Running a Private Limited Company in India comes with significant compliance obligations under the Companies Act 2013, Income Tax Act, and GST law. Non-compliance can result in heavy penalties, director disqualification, and even company strike-off. This checklist covers all the key annual compliances every Pvt Ltd company must complete.
Board Meetings
- Minimum 4 board meetings per year, with not more than 120 days gap between two consecutive meetings
- First board meeting must be held within 30 days of incorporation
- Proper notice (7 days in advance), agenda, and minutes must be maintained
- Quorum: 1/3rd of total directors or 2 directors, whichever is higher
Annual General Meeting (AGM)
- Must be held within 6 months from the end of the financial year (i.e., by 30th September)
- First AGM must be held within 9 months from the end of the first financial year
- Business: adoption of financial statements, declaration of dividend, appointment/reappointment of directors and auditors
ROC Filings (MCA Portal)
| Form | Purpose | Due Date |
|---|---|---|
| AOC-4 | Filing of Financial Statements | 30 days from AGM date |
| MGT-7 / MGT-7A | Annual Return | 60 days from AGM date |
| ADT-1 | Appointment of Auditor | 15 days from AGM |
| DIR-3 KYC | Director KYC (annual) | 30th September every year |
| MSME-1 | Outstanding payments to MSMEs | Half-yearly: 30th April & 31st October |
| DPT-3 | Return of Deposits | 30th June every year |
Failure to file AOC-4 and MGT-7 attracts additional fees of ₹100 per day per form. Continued non-filing can lead to director disqualification under Section 164(2).
Statutory Audit
- Every Private Limited Company must get its accounts audited by a Chartered Accountant
- Auditor must be appointed at the first AGM and holds office for 5 years
- Auditor must be rotated after 5 years (for companies with paid-up capital above ₹10 crore)
- Audit report must be attached to financial statements filed with ROC
Income Tax Compliance
- File ITR-6 by 31st October (if tax audit required) or 31st July
- Tax Audit Report (Form 3CA/3CB + 3CD) if turnover exceeds ₹1 crore
- Advance tax payments: 15th June (15%), 15th September (45%), 15th December (75%), 15th March (100%)
- TDS deductions and quarterly TDS returns (Form 24Q, 26Q, 27Q)
- TDS payment by 7th of the following month
GST Compliance
- Monthly GSTR-1 (outward supplies) by 11th of following month
- Monthly GSTR-3B (summary return) by 20th of following month
- Annual GSTR-9 by 31st December
- GSTR-9C (reconciliation) if turnover above ₹5 crore
Other Important Compliances
- Maintain statutory registers: Register of Members, Directors, Charges, Contracts, etc.
- Maintain minutes book for board and general meetings
- File Form INC-20A (commencement of business) within 180 days of incorporation — one-time
- Update registered office address with ROC if changed (Form INC-22)
- File Form SH-7 for any increase in authorised share capital
- PF and ESI compliance if applicable (employee count thresholds)
Managing all these compliances while running your business is challenging. Bhowal Associates provides end-to-end annual compliance management for Private Limited Companies — so you can focus on growth.